Scan-to-Move Workflow

Use barcode scanning to quickly move orders through your workflow without manual navigation.

How Scan-to-Move Works

Instead of searching for an order and dragging it on the Kanban board, you can:

1. Set your scan action to "Move to Next Stage" or "Move to Specific Stage"
2. Scan an order barcode
3. The order automatically moves to the target stage

Scan Actions for Movement

Move to Next Stage

Advances the order to the next workflow stage based on stage sort order:

1. Click the floating badge (bottom-right) or press Ctrl+Shift+B
2. Select "Move to Next Stage"
3. Scan any order barcode
4. Order moves to the next stage automatically

If the order is already at the final stage, you'll see an info message.

Move to Specific Stage

Moves all scanned orders to a particular stage:

1. Click the floating badge or press Ctrl+Shift+B
2. Select "Move to Specific Stage"
3. Choose the target stage from the dropdown
4. Scan order barcodes
5. Each order moves to the selected stage

Using Action Barcodes

For hands-free mode switching, print action barcodes and place them at workstations:

1. Open the action configuration modal (click floating badge)
2. Click "Download Action Barcodes PDF"
3. Print and post the barcodes at your workstations

Now you can scan a STAGE-{id} barcode to set your target stage, then scan orders to move them.

Workflow Tips

Packing Station Setup

Post a barcode for your "Packed" stage:

1. Scan the "Packed" stage barcode once to set the mode
2. Scan each order after packing
3. Orders automatically move to "Packed"

Quality Check Station

Post barcodes for "Passed" and "Needs Review" stages:

1. Inspect the order
2. Scan the appropriate stage barcode
3. Scan the order to move it

Sequential Processing

Use "Move to Next Stage" for linear workflows:

1. Scan ACTION-NEXT once to set the mode
2. Scan each order to advance it one stage
3. Works great for assembly line setups

Scan Feedback

After scanning, you'll see a toast notification showing:

• The order number
• Previous stage name
• New stage name
• Success or error status

Error Handling

Error	Meaning
"Order not found"	The scanned barcode doesn't match any order
"Already at final stage"	Order is complete and cannot advance further
"No stage selected"	Select a target stage before scanning (for Move to Specific Stage)
"Stage not found"	The scanned stage barcode doesn't match any stage

Multi-Workstation Setup

Each browser/device maintains its own independent scan mode. This enables:

• Dedicated stations: Packing station stays in "Move to Packed" mode, shipping station stays in "Move to Shipped" mode
• No interference: Actions at one station don't affect other stations
• Easy setup: Scan the appropriate stage barcode once at shift start

Your mode persists until you close the browser tab, so you only need to set it once per session.