Scan-to-Move Workflow
Configure automatic stage movement when scanning barcodes.
Use barcode scanning to quickly move orders through your workflow without manual navigation.
How Scan-to-Move Works
Instead of searching for an order and dragging it on the Kanban board, you can:
- Set your scan action to "Move to Next Stage" or "Move to Specific Stage"
- Scan an order barcode
- The order automatically moves to the target stage
Scan Actions for Movement
Move to Next Stage
Advances the order to the next workflow stage based on stage sort order:
- Click the floating badge (bottom-right) or press Ctrl+Shift+B
- Select "Move to Next Stage"
- Scan any order barcode
- Order moves to the next stage automatically
If the order is already at the final stage, you'll see an info message.
Move to Specific Stage
Moves all scanned orders to a particular stage:
- Click the floating badge or press Ctrl+Shift+B
- Select "Move to Specific Stage"
- Choose the target stage from the dropdown
- Scan order barcodes
- Each order moves to the selected stage
Using Action Barcodes
For hands-free mode switching, print action barcodes and place them at workstations:
- Open the action configuration modal (click floating badge)
- Click "Download Action Barcodes PDF"
- Print and post the barcodes at your workstations
Now you can scan a STAGE-{id} barcode to set your target stage, then scan orders to move them.
Workflow Tips
Packing Station Setup
Post a barcode for your "Packed" stage:
- Scan the "Packed" stage barcode once to set the mode
- Scan each order after packing
- Orders automatically move to "Packed"
Quality Check Station
Post barcodes for "Passed" and "Needs Review" stages:
- Inspect the order
- Scan the appropriate stage barcode
- Scan the order to move it
Sequential Processing
Use "Move to Next Stage" for linear workflows:
- Scan
ACTION-NEXTonce to set the mode - Scan each order to advance it one stage
- Works great for assembly line setups
Scan Feedback
After scanning, you'll see a toast notification showing:
- The order number
- Previous stage name
- New stage name
- Success or error status
Error Handling
| Error | Meaning |
|---|---|
| "Order not found" | The scanned barcode doesn't match any order |
| "Already at final stage" | Order is complete and cannot advance further |
| "No stage selected" | Select a target stage before scanning (for Move to Specific Stage) |
| "Stage not found" | The scanned stage barcode doesn't match any stage |
Multi-Workstation Setup
Each browser/device maintains its own independent scan mode. This enables:
- Dedicated stations: Packing station stays in "Move to Packed" mode, shipping station stays in "Move to Shipped" mode
- No interference: Actions at one station don't affect other stations
- Easy setup: Scan the appropriate stage barcode once at shift start
Your mode persists until you close the browser tab, so you only need to set it once per session.